MN-LEND Fellow FAQ

MN-LEND Fellow FAQ

Canvas Page

What is Canvas?

On the MNLEND Canvas Page you can access prep materials for the week, powerpoint slides from sessions, other useful documents, and submit your weekly reflection posts.

You will receive an email once the page has been shared with you. Log in using your UMN x500 and password. The first part of your email is called an X500 code, example: Jacks902 is my X500, Jacks902@umn.edu is my email.

If you need any technical assistance accessing Canvas or any UMN applications contact the Technology Help Desk for assistance

Accommodation Requests

If a fellow has a disability or health/life situation which impacts their participation in the MNLEND program, work with the inclusion counselors at University of Minnesota’s Disability Resource Center (DRC) for confidential disability advice and for seeking a formal accommodations letter.

The DRC is available once you have activated your umn.edu email and have begun the official Fellowship status in the University system. Feel free to contact MNLEND Program Coordinator, Emma Jackson, at jacks902@umn.edu.

Access your ILLP

Working on thinking through how this should work.

Record & Enter LEND Hours

LEND hours

Maybe add a link to downloadable excel sheet (or they can make a copy of it, will that auto share with me?)

All LEND Trainees are required to document their progress quarterly toward completing required LEND hours throughout the year.

Access training logs

You will use the electronic Training Log found on the secure area of the MNLEND website. You will start recording your training hours in October by:

  1. Go to the MNLEND website
  2. Scroll down and click the blue ‘Log In’ Button
  3. Sign in with your personal UMN “X500” Identification code (ex. Jacks902) and UMN login password
  4. Choose ‘My Training Logs’
  5. Watch the video tutorial below about how to track and enter your hours in “bulk” quarterly

What counts as LEND hours ?

The excel sheet has more detail about this

  • The time you spent on the summer components list
  • Orientation (14 hours)
  • Thursday sessions (118 hours if you attend all of them)
  • Any time you spend engaging with prep materials and writing/recording discussions to prepare for Thursday sessions
  • Observations at clinical sites
  • Conferences you attend or present at
  • Talks you give
  • Policy and advocacy work
  • Self study (watching recorded lectures related to leadership, etc)

How to sign up for a conference

(Un)learning club

Create a group with your peers to engage with films, books, podcasts, or media of your choice.

All groups will begin by engaging with Alice Wong's Disability Visibility. You can read the book, engage with oral histories from the Disability Visibility Project , or listen to the Disability Visibility Podcast .

Use the link, add your name to a group to sign up for a club. Plan to engage with the materials your group has chosen (read/view/listen) & meet about once a month to discuss. During discussions bring your thoughts about what you engaged with and perhaps a question you’d like to hear your group mates’ thoughts about.

You can find free materials at University and metro area libraries to engage with or use your bi-weekly stipend to purchase materials. Be respectful of your group members needs if they would prefer to use free materials. Listed below are a few great orgs to support if you choose to purchase materials:

  • Libro.fm is also a nice option for buying audiobooks, as it also supports local book stores.
  • Black Garnet Books is a Black American Owned Local Bookstore.
  • Birch Bark Books is an Indigenous Owned Local Bookstore .
  • The Libby app is useful for finding free audiobook or kindle versions of books from the library.

Trainings You Work on Over the Summer (Summer Training?)

The Maternal & Child Health (MCH) Competencies Navigator Assessment and Additional MCH Pre/Post Mini-assessments

This pre/post assessment will show strength and growth areas across the 12 Maternal and Child Health (MCH) competencies on which LEND training is based. You’ll take it once now and once again at the end of the year.

Use pre-results to guide your ILLP. Register for the MCH assessment . Save your login information and password in a safe place. Three additional special targeted MCH mini-pre/post assessments will also be required to be completed as part of a quality improvement project that is specified by the funder.

Privacy and Data Security Training (HIPAA) Modules - online

REQUIRED of LTT and MTT

To be considered compliant with the University’s HIPAA Training requirement, fellows must complete two 30 minute courses (Use umn.edu email/password login). See early to-do list section for details on how to complete.

Research Ethics Online Course and Individualized Research Roadmap Training - online

REQUIRED of LTT and MTT

See early to-do list section for details on how to complete.

  1. All Trainees complete an online course in Research Ethics - it is available through Training Hub with an activated umn.edu email *as of September this training is being updated, tbd when it will be available again.
  2. All Trainees can design a personal research roadmap, an in-house UMN tool, to plan additional research

Preventing Sexual Misconduct, Discrimination and Retaliation - online training

REQUIRED for LTT

Details will be sent from a separate email from the Central UMN HR system to all of the MNLEND LTT. MNLEND Fellows are considered temporary University of Minnesota employees and thus are mandated to take this online course.

Access the training by logging in with your umn.edu email and password. These Step-by-step instructions will help answer any questions you have about the Preventing sexual, Misconduct, Discrimination and Retaliation online training.

Harvard Implicit Association Test

Before the fall session on Implicit Bias, all Fellows take 3 Implicit Association Tests: 1) Disability IAT, 2) Skin-tone or race-related IAT, and 3) then will select at least one more IAT of their own choosing . The IAT demonstrates what’s in the subconscious mind from cultural and external conditioning. Implicit Biases come from a part of your mind you cannot control, but you can learn to slow down and disrupt them once you know you have them (and we all do). FAQs

  • Each IAT takes about 10 minutes. [Save your results].
  • We all have implicit biases. We can, however, practice to interrupt the shortcuts implicit biases make when they surface in behaviors and thoughts, but it's a long process to undo them all. Implicit biases usually affect us more when we are rushed, under stress, feeling exhausted or fearful, or when we feel a need to control a situation.

Professional development stipend

Based on the LEND’s current estimated budget there is an opportunity for a small additional optional stipend of $500 for paid Fellows to submit a proposal for joining an NDD-related training, travel, or professional development opportunity. If this additional funding is desired, pre-approval must be received by filling out the Pre-Authorization Form on the Canvas course site and sending it to Emma for a Leadership Team review before you spend any money to ensure it fits with the MNLEND mission of interdisciplinary learning in the NDD field.

Fellows awarded additional travel stipends are also required to submit proof of attendance post-trip by emailing copies of conference registration receipts. The Pre-Authorization Form should include estimated costs and a detailed justification about the event. Most importantly, explain why this opportunity fits the MCH competencies and your MNLEND year goals.

Requests are subject to approval and never guaranteed. Ideas for interdisciplinary conferences that LEND encourages you to consider will be shared. We especially encourage Fellows to apply to present or have a poster at one of the spring conferences as a small interdisciplinary team. Spring conference proposals are often due in September or October of this fall, so they are possible deadlines you could meet if you work collectively as a team.

How to register for conferences

paid for with your stipend

Selected conferences

Gretchen Gallagher Weinstein from ICI will register you officially for the conference over the phone so she will be able to enter payment information. Review the registration form online and be ready to share with Gretchen the answers to each of the required fields during your phone call. Email Gretchen at gall0031@umn.edu to set up a time to do this over the phone.

Other conferences

Email program coordinator to confirm use of professional development funds.

Clinical Observations

Signing up for a clinic visit

Sign up sheet can be found on canvas

Fellows can schedule visits online for assigned time slots via a shared Clinical Observations Sign-Up Sheet Google spreadsheet link (to be shared after HIPAA compliance is met) on the Canvas LEND course site. Sign up must allow for a window of five business days (no same day or one-day before sign-ups). Be careful not to change or delete others’ information and names on the Google sign up sheet or to edit anything besides adding your name and contact information on the signup sheet. Read and follow each clinic’s protocol and follow their requests for professional communication.

Visits can start only after Fellows complete the two required HIPAA training modules. Know and respect HIPAA law on patient privacy (by completing the two modules on HIPAA). Any personal disclosures to others or any other ethical violations on your part could be seen as a reason for removal from the MNLEND program.

Important note: Fellows are responsible for emailing the listed lead clinical contact after signing-up to inform and confirm their future visit (date/time), as is instructed per each clinic’s protocol. You will need to arrive 15 minutes before the scheduled telehealth visit’s start and do not leave early out of respect to the professionals and families they serve. If you fail to follow the protocol you will not be allowed to attend additional clinical site visits after one fair warning.

If you need to cancel due to an emergency, you should make a timely update by email or phone to the clinician directly in a polite and respectful manner. It is not the responsibility of MNLEND staff to make cancellations for you.

How to prepare for a clinic visit

Clinical observations expose MNLEND Fellows to the clinical nature and practices of assessing, diagnosing, and supporting children with neurodevelopmental disabilities and families across disciplines. Fellows should plan to complete most of their observations during the fall semester to avoid overcrowding and lack of available slots in spring.

You will witness a complexity of perspectives, approaches, and understandings about the systems navigation experiences of young people and their families. Be respectful and empathetic toward the family and the clinicians, as these visits can be stressful for families.

Tips for attending

Each site may have different expectations.

Professionalism is expected during any in-person or online observational visits (i.e., Trainees should never interrupt or speak in clinicians’ appointment during assessment time with families). Dress professionally, stay off cell phones (mute them), and do not wear perfumes or any scented products if attending in person (due to sensory sensitivities and/or allergies of children seen in clinic). Discussion and questions to clinicians is often available after the family/patient departs, or you may follow-up with questions in a quick, polite email to the clinician. These visits are a privilege and our partnerships with clinicians are important to honor with utmost respect. Proof of the two HIPAA modules’ completion must be shown in your online training log prior to signing up for any visits. Sign up for visits are made available by secure, private link to a google sign-up sheet typically in late September.

Basic protocol for telehealth visits at M Health Voyager Clinics

  • Dress professionally for your initial "hello" to the family.
  • Then set your mic and video on Mute for the rest of the visit.
  • Do not interject in sessions to give advice or ask questions of the family.
  • Be an observer only.
  • Stay focused and present (do not multitask on your phone or computer)
  • Use the Clinical Visit Form to take notes, as directed by the clinician
  • If there’s a break in-between the assessment and the family feedback meeting (often a 30-40-minute break): Grab a quick lunch and look over your notes. Add any questions/reflections you might have.
  • After the family leaves the visit, stay online to ask questions and discuss the visit with the clinician.
  • If the clinician is short on time, ask if it's okay to email the clinician your thoughts/questions later in the day.
  • Enter your written reflections and hours into your training log (de-personalized data only per HIPAA) in the login area of the LEND website and mark it as "Clinical visit."
  • This written reflection in your training log is expected for any clinical hours to be counted toward your training hours.

Disability Policy and Services Course Etc. Questions

See specific page in Canvas side menu.

Setting up your UMN email

If you don’t already have a UMN email, you’ll be notified once it is set up.

All Fellows are issued a umn.edu email. You will be notified when it is set up. After you are notified, you will be able to follow the steps listed below to activate it. It will be useful to you to set this up as soon as you can. This will become the main email you use to communicate with LEND faculty and staff.

The first part of your email is called an X500 code. Jacks902@umn.edu is my email and Jacks902 is my X500.

Your X500 and a personal password are required for logging into all University systems.

You will be emailed your umn.edu email and student ID#. Use them to:

  • Initiate (Claim) a new student account.
  • Set Up Duo Mobile (extra layer of security required by the University)

Contact University Technology Help if you encounter challenges. Sometimes there are issues, but they should be able to help you!

How to Use this Canvas Site

This How-to will tell you how to use the Canvas Site for this LEND year. If you need help navigating the site, or have accessibility concerns or questions, you can email Uma Oswald, Access Specialist, at her email address.

On the left side navigation bar, you will find links to tabs like Modules, Discussions, and Assignments.

Modules

The Modules tab will house slides from presenters and session recordings, and assignment information, as well as prep materials. The Modules tab will have information for Orientation and the following sessions each week.

Discussions

For discussion posts, you can select the session you want to write about, and you can click Reply, where you can write your post. After you finish, you can click submit. You are also able to submit discussions in other formats, if that is easier for you - just let members of the LEND Team know in advance!

Assignments

Under the Assignments tab, you can find the Assignments for the year and the rubrics for each assignment. You are able to submit documents here. Like discussions, you can also submit your assignments in different formats!

Other Important Resources/Tabs

Here is a list of other tabs on the left navigation bar:

LEND Manual

Here is where you can read about LEND and its requirements and guidelines, via a Webpub. You can browse Headings on the left navigation bar, or have the text read to you via an audio clip. The manual also includes information about what LEND is, the training components, the LEND project you will do, and mentoring.

Sign up Sheets

Here you will find links to conferences, as well as clubs, you can sign up for via Google/Excel Sheets.

Files

You can find the files, such as prep materials, under each Module, or you can find it under the Files tab in the left navigation bar. You can search for files by folders, and download them.

Getting Started

MNLEND course resources, due dates, and policies are found here. If you still require help, please contact Emma Jackson, Program Coordinator, at her email address or Uma Oswald, Access Specialist, at her email address. One great leadership skill is resourcefulness, so I hope you can search a bit for answers before emailing.

Emma or another Leadership Team member will often be available right after Thursday sessions to assist you (from 12-12:30pm) on the Thursday Zoom session. You can also email Emma or Uma ahead of time. If you email Emma or Uma, make the subject what you need help on - so they can gather resources, if needed, and save you some time in the process.

Need additional support or assistance with using CANVAS itself as a learning platform? Read this Google Doc: more information about using CANVAS

Email: Email Emma or Uma if/when you have questions or catch errors - This helps all of us. Thank you!

Your Canvas Profile Online: You may want to update your profile in the system, such as by adding your picture?

Expected Behaviors and Respectful Contributions

MNLEND online learning takes place as part of our face-to-face sessions on Thursdays (8:30 a.m. to 12:30 p.m.). If you choose to join in person, we plan to meet in Room 325 Education Sciences Building in the Spring (until November 11). Check the calendar to make sure we are in-person before you go. There also may be times where last minute changes need to be made due to COVID-19, you will receive a text if this happens.

Participating in any online activity (e.g., discussion forum, Flipgrid, peer review) can be different from the interactions that take place in a physical space. Without visual or verbal cues it can be hard to communicate tone/context when using text. When you communicate online your content (files, text, images, and video) can be instantly copied and shared.

Due to these differences here are some things to keep in mind:

Be Polite

While there will inevitably be some things said in your online discussions that you will disagree with, always keep your responses constructive and, where possible, support your views with evidence from the readings or your own experiences.

Keep Your Responses On-topic

If an individual mentions something that interests you in a post that seems unrelated at the time to the class discussion, respond by private email.

Post Messages to the Appropriate Audience

Be sure to post your questions and responses to the appropriate forum.

Quote Responsibly and Reply Substantially

Always weigh whether your comments are contributing substantially to the discussion before you post them to the discussion list--saying "I agree" after quoting a 25-line message can frustrate your peers and doesn't really add much to the discussion.

Keep Your Responses Jargon-free

Always be sure to define terms and acronyms fully before using them. This rule applies particularly to the use of Internet abbreviations. These terms may be confusing to new users or users who are not native speakers.

Be Mindful of What You Share

Check with the person who posted the media you would like to reuse before doing so. If you are posting the media or images, be sure to explore what copyright might apply to them. To find more information, see the Libraries’ resource on using copyright materials.

Use “I” Statements

Do not share other people's stories unless you ask and they are okay with it. For instance Rebecca might tell you stories about Taiyo, her son, but she would always get his permission on it. And he is good at letting her know if/when he'd like her to stay quiet! Try to do the same before sharing anyone's story. It's probably best to just share your own.

What is Shared in Class is Private

What is shared in class and at sessions should not be shared out of context on social media or other public channels. Again, this is about respecting our guests' and our colleagues' privacy.

Discussion Topics

In general beyond the weekly reflections on pre-materials, we won't have a ton of Canvas course based discussions, and will do most during our Thursday Sessions. If you have a discussion topic you wish to add to Canvas, however, email Emma at her email address to talk through your idea!

Zoom Expectations

Throughout the year we will always have the option for you to join us via zoom. Here are some general expectations for LEND zoom calls:

Asking Questions

Feel free to ask questions, either in chat, or you can raise your hand. Here is how to use the raise your hand option:

How to use the raise your hand option:

  1. Sign in to the Zoom web portal as an administrator with the privilege to edit account settings.
  2. In the navigation panel, click Account Management then Account Settings.
  3. Click the Meeting tab.
  4. Under In Meeting (Basic), verify that the Non-verbal feedback setting is enabled.
  5. If the setting is disabled, click the toggle to enable it. If a verification dialog displays, click Turn On to verify the change.
  6. (Optional) If you want to make this setting mandatory for all users in your account, click the lock icon, and then click Lock to confirm the setting. Note: While Raise Hand is a form of nonverbal feedback, the Raise Hand option is not controlled by the Non-verbal feedback option and cannot be disabled in meetings. The Raise Hand option can only be disabled for webinar attendees while in a webinar. You can read more about Using nonverbal feedback

Other Helpful Information

This link here, Zoom Keyboard Short Cuts, will give you information about keyboard shortcuts on Windows, MacOS, Linux, and iOS.

How to Use FlipGrid for Discussion Posts and Assignments

Flipgrid is one option you can use to complete your weekly discussions. There is no pressure to communicate a certain way (video, writing, etc.), share in whatever way is best for you. Here is the join link to the LEND Flipgrid Group. More help can be found at the Flipgrid Help Center

How to get started with FlipGrid

You can read getting started with Flipgrid:

Before you try to join a group or topic, make sure that your lead shared one of the following join methods:

  • Join code (e.g. FGrid3567, a591dc5d)
  • QR code
  • Join link

Note: If you aren’t sure you have any of these options, you can ask someone on the Team, like Emma or Uma. Here are some steps on how to join:

  1. Identify your join method.
    • For Join code: Go to info.flipgrid.com. Then, enter the Join code.
    • For QR code: Go to info.flipgrid.com. In the "Enter a join code" text box, click QR code. Allow Flipgrid to use your camera. Then, line up the computer's camera with the QR code and wait until your device automatically scans it.
    • For Join link: Click the join link that was shared with you.
  2. Sign in to Flipgrid.
    • Members who have an email: Depending on who hosts your email, select Join with Microsoft or Join with Google. Then, sign in to your email
    • Members who have a username or guest password: In the text box, enter the username or password.
  3. After your sign in is complete, the group or topic you joined should open. You're now a Flipgrid member!