HCBS Training

Using Events to Include a lot of People in Planning

Item 11 on the Minnesota Team Checklist is about sharing updates on the team's progress with staff on an ongoing basis. This is different from the other items because it is about providing times during the year for more people to be part of the decisions being made. Some teams reach out to people during events that are already scheduled. Separate events are also used to meet with this larger group. The event is followed by regular meeting times to gather feedback.

One provider decided to include as many people as possible in an assessment and action-planning process called PATH to improve HCBS. The PATH was first created to support people with Intellectual and Developmental Disabilities to create a vision for their future. Over time, the PATH has become a process anyone interested in improving quality of life can use. The facilitator prepares for the PATH by helping a person think about who to invite to their meeting and by empowering them to outline a dream or vision for their best life. The facilitator guides the meeting by following  a number of steps:

  • Finding out what is happening in the person's life now,
  • Thinking about who to recruit to help realize the person's dream, and
  • Creating three and six-month goals to move forward.

The PATH  is also used by providers to make changes across HCBS. The PATH visual on this page was used by a team working to improve HCBS. Instead of one person, the focus of the plan was to improve person-centered and positive support efforts in the organization. The team brought a group of people together including people supported, family and community members, staff, and other people involved in HCBS. The dream they discussed was about how to make HCBS more person-centered. After the initial PATH meeting, the team continued to follow up regularly with everyone to report progress, update the dream, and to set new goals.  

Click on Module 3 Resources to learn more about PATH.


Please use the MN Team Checklist and the HCBS Planning Tool to complete the activity. 

Minnesota Team Checklist.  Item number 11 in the Staff Committment section.  Feedback is provided at least 3 times a year. Score the checklist: 0 – planning not yet started, 1 – in progress, or 2 – fully in place.

Checklist Item 11:  Feedback is provided at least 3 times a year.

How will your team share updates with staff throughout the year?

Minnesota Team Checklist

HCBS Planning Tool

If you haven't already done so please use these links to access the tools.